Intern, Marketing Project Management

Posted on January 3, 2020

POSITION TITLE: Intern, Marketing Projects Management
DIVISION: Marketing
REPORTS TO: Marketing Projects Manager
STATUS: Internship for Credit

POSITION OVERVIEW:

Marketing Projects Management Intern supports the Marketing Projects Manager with the project management functions associated with the creation of all marketing collateral and Development and Community Impact support materials. Reporting to the Marketing Projects Manager, the intern provides administrative support on all facets of work including but not limited to the development of creative work – from concepting to budgeting to managing and prioritizing workloads through to production and delivery of materials. A confident and detail-oriented individual, the intern is comfortable with providing support for several projects at one time and communicating with multiple clients.

KEY RESPONSIBILITIES:

Project Plan Management
a) Proactively monitor and update the status of all open projects within our Smartsheet software.
b) Process all Marketing Request Forms and establish kickoff meetings and timelines.
c) Develop and manage all content folders for all project plans.
d) Work with copy, creative, production and internal clients to ensure the timely flow of project-related communications before, during, and at the close of a project.
e) Collect complete and accurate project information and help accurately convey job requirements and criteria to the team assigned to the project
f) Provide timely reminders and follow up to ensure that the project timelines will stay on schedule.
g) Track orders against department budget.
h) Follow up with vendors to ensure the status and dates are being adhered to.
i) Receive final invoices and ensure payments are made.
j) Manage the completion of work requisitions and purchase orders

REQUIREMENTS:

  • High school diploma required; some college experience preferred
  • Proficiency in MS Word, Excel, Google Office
  • Willingness to learn new software required
  • Attention to detail is critical.
  • Strong communication, multitasking, and organizational skills a must.
  • Works comfortably and communicates professionally with a diverse group of individuals.

Please forward all resumes to Tricia Young at tyoung@supportunitedway.org.

UWMB is an EEO/AA Employer with a Demonstrated Commitment to Diversity in the Workplace.